Eighteen months ago, I wrote a blog on commissioning reflecting on how over the years having worked in many industry sectors and one of the biggest and most critical was the oil and gas industry. As you can understand the revenue in this sector is vast however the cost of construction and operating a facility are also large. Installing an oil or gas platform was in several phases onshore and offshore, now in terms of percentage cost offshore is several times more than onshore.


During the North Sea development infancy in the early ’70s, most of the installation fit-out was conducted offshore which was high risk, time-consuming and very expensive but with high revenues, this was not an issue. However, forward a few years when oil prices slumped to less than 10 dollars a barrel a whole new strategy was needed. The industry reinvented itself in terms of a full turnkey process with operators driving the design and construction rather than the construction companies.


This led to much higher onshore construction being undertaken and the design also reflected the need to maintain them in a hostile environment rather than replace. So, in the late ’80s onwards the offshore element was reduced to approximately 15% of the work. The impact of this could be measured in three key area’s reduced construction and maintenance costs, fewer risks and reduced construction program time, hence getting the platform online and producing oil and gas quicker and the return on investment was higher.


Now not just the construction industry faces new challenges we all do with the COVID-19 pandemic from how we shop, how we live our lives and how our day to day working lives have changed with remote working, protective screen’s, limited building occupancy. So, going forward how can we develop a safer social and working environment. With a crystal ball, I see many organisations making massive changes which I envisage will involve some businesses shrinking their premises with more home working and others increasing their premises where the need for more staff and social distancing requires a greater building footprint.


The Archibus Commissioning application cannot necessarily solve these problems but it can provide the tools to capture and coordinate building data -- including as-builts, shop drawings, maintenance manuals, space, and equipment information -- all in one central repository stored in a structured format. The application makes every piece of the data searchable and accessible over the Web.


Moreover, the application correlates the data in a format appropriate for lifecycle management. Spaces in the design BIM model become searchable records in the database that you can use for inventory, allocation, and occupancy. Similarly, equipment in the BIM model becomes records that contractors can link to equipment standards, O&M manuals, and preventive-maintenance procedures and steps. Archibus enterprise graphics let you view your BIM models instantly accessible over the Web -- without your having to install Revit or Navisworks or any other specialised design applications.


This will enable a more proactive approach to redesigning offices to suit the business needs as detailed commissioning data will be available to make informed decisions and react to the everchanging COVID-19 restrictions.


So, who would benefit from the application?
· Building Owners and Building Managers
· Architects and Engineers
· Commissioning Providers
· Project Managers
· Operations and Maintenance Staff


Commissioning: Overview

Designed for commissioning agents and owner's representatives, as well as design professionals, project managers, and operations managers, the Archibus Commissioning applications capture building information from design and construction. The application collates BIM models, CAD drawings, schedules, as-builts, shop drawings, Operation & Maintenance manuals, preventive maintenance procedures, regulations, warranties, emergency operating procedures, schedules for permits and renewals as well as space and equipment inventories. The product keeps all materials instantly searchable and directly-accessible over the Web. More importantly, the product collates the data in a structured, meaningful electronic form, one that you can put immediately into action for operational functions, such as equipment check out, preventive maintenance, and space management.


Current commissioning practice involves manual hand-off of countless files in different formats -- including spreadsheets, manuals, and drawing files. To view and modify these design files often requires specialized construction applications that are not available to all stakeholders. After locating the proper file, you often need to manually extract data to use it. Management of this data in this format is unwieldy for one building, and impossible for an entire campus.


In contrast, the Archibus Commissioning application uses Web Services to collect and coordinate both graphic and non-graphic data transparently from all stakeholders and share it, instantly, over the Web. You can access your data using nothing more than your Web browser or a mobile tablet. You gain consistent visibility into the project, high accuracy for the data, and verifiably complete building documentation. Additionally, you can never lose a file, a manual, or a piece of building data because you always know exactly where it is -- in Archibus.


Additionally, you can use the Commissioning Mobile app to complete construction checklists in the field, and then sync your device by uploading the data to Archibus.


Typical Workflow Process

The Commissioning application has five main processes to automate your workflow, included in the description below are links to the key setup detailed process.


1. Set up: Before you plan and request projects, the Business Process Owner can define background data, such as geographic locations, program and project types, and project and document templates. 


2. Planning: Facilitates the process of requesting, evaluating, and approving projects.

· Capital Project Managers use the Manage Active Projects console to evaluate funding requests from project managers and to allocate funding to these projects using a single status summary console.

· Use commissioning templates to request a project. The template automatically creates action items for eight typical commissioning work packages.

· Route projects for approval, prioritize projects, and, if you are an approving manager, approve projects. 


3. Design: Facilitates design submission and approval by providing access to commissioning documents, such as commissioning specifications, contracts awarded to commissioning agents, the Owner's Project Requirements, and design submissions. This electronic access facilitates faster turn-around time as design professionals and commissioning agents collaboratively review and refine design submissions.

· Commissioning Agents submit design submissions for milestone statuses.

· Design professionals review these submissions and provide refinements.

· Commissioning agents submit revised submissions.

· When the design is finalized the design professional uses the Approve Documentation action to approve the submissions, ensuring that only approved submissions are available in the Construction phase for use as construction checklists or test procedures. 


4. Construction: The Commissioning application automates the generation of assessment items and facilitates the assignment of these items to commissioning agents. It also provides valuable information to manage the closeout process.


The ARCHIBUS Document Management System facilitates the uploading of field assessments.

· Project managers generate assessment items and assign them to commission agents.

· Mobile users can use the Commissioning Mobile App to sync their device to get a list of items to assess. In the field, they update each item. When through, they sync their device to upload this data to ARCHIBUS. For information on completing the records while in the field, see Update information for an assessment item.

· Alternately, commissioning agents review and, if needed, print the construction checklist, and upload a revised document with their field notes.

· Construction project managers use reports, such as the Commissioning Project Scoreboard, and Highlight Locations with Commissioning Issues.

· The Commissioning Project Close-out task walks project managers, commissioning agents, and building occupants through the close-out process by showing work packages colour-coded by their degree of completeness. This report enables you to evaluate projects that are completed and those that are behind. 


5. Post-Construction: Provides the information needed for lifecycle management of your assets.

· Access equipment asset, warranty, insurance policy, and insurers information gathered during the commissioning process.

· The Operations Managers reviews and analyzes mechanical lifecycle tracking for existing buildings, as well as for newly commissioned building systems.


Systems, assemblies, equipment and components will tend to shift from their as-installed conditions over time. In addition, the needs and demands of facility users typically change as a facility is used. The Post-Construction phase allows for the continued adjustment, optimization, and modification of building systems to meet specified requirements.

The Commissioning application's Post-Construction process provides reports to enable you to:

· Track commissioning documentation and assets lifecycle information assigned to specific equipment assets.

· Track assets for new and existing buildings and floor locations.

· Track asset lifecycle metrics for new and existing buildings.

· Provide information necessary to sustaining system performance post-construction.


For further information, we are running a Webinar on Wednesday the 24th of February 2021 at 14:00 GMT for details on how to register CLICK HERE. 



If there are any other topics you would like us to cover in our blogs or if you have a story to share,

please let us know at 


 Martin Matt 



Archibus Workplace V25.4 14/04/2021

Archibus Workplace is a self-service tool that enables company employees and guests to perform tasks in a simple and quick way.
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