Teams V25.1

In this blog, we give a brief overview of the use of Teams in Web Central 25.1 which was first introduced in version 23.1




A team is composed of a group of employees that work together in the same designated area for a defined time or an indefinite time period. Teams can take several forms, but they have these properties: 

  • employees are members of the team, and each employee has a specified start date and optionally an end date. Employees can be part of one or multiple teams, or not be assigned to a team at all. 
  • the team is linked to the area in the building. This area can change over time as the team expands and contracts. The area is a group of rooms, most likely adjoining each other. A room can be assigned to only one team; however, that same room can also hold a permanent occupant. In other words, an employee can be assigned a room that is also part of a team space. If a room that is part of a team space that also holds an occupant, that “seat” must be subtracted from the number of available seats for team members.
  • teams have a target employee-to-seat ratio that reflects how seats are shared
  • the team can be associated with a project for a specified date range (optional) 

Teams may be based on function, location, reporting structure, or even some other grouping such as time in office. For example: 


  • A team might be composed of employees from different departments who are working and sitting together for a month-long project.
  • A team might be the standard method of tracking occupancy. Rather than use an inventory model where each employee has a designated seat, space planners can set up a set of rooms assigned to the team and assign a set of employees to this team. When the employees arrive at work, they simply pick unoccupied seats in a “hotdesking” fashion. This assignment can be indefinite and not project-based.


  1. Teams Property Categories


Team categories describe the team's role (such as maintenance, IT support, or assessment), or the equipment type the team supports (such as servers, or mobile devices.) Defining team categories is optional, but these categories enable you to restrict, group, and report on teams in a more meaningful way.


  1. Employees and Teams


Employees can belong to multiple teams or no team at all. For example, a manager might be part of a corporate-wide employee health project team and also part of the branding team. 

An employee's assignment to a team is always associated with a time frame. If the assignment is indefinite, the assignment will have only a start date. If it is for a set time, the assignment will have both a start date and an end date. 


From the Space Console Employees and Rooms can be assigned to Teams.


  1. Rooms and Teams


Once you define your teams and their employees, you can assign the teams to rooms on the floor plan. Team areas can overlap or cross-departmental boundaries; there is no restriction to assigning team space with relation to departmental space. You can assign the teams as of now, or in a future date. 

Teams can be assigned directly on the floor plan from the Space Console.



 Division and Departments to Team Space Rooms

When developing rooms for team space, you can choose how you want to track divisions and departments. 

Assign team rooms to a specific division and department.

This approach is often used for permanent team spaces that are designated for people within that division to use when they’re in the office. 


If you would like to learn more, please contact us! Call us on 0118 977 8560 or alternatively email us at

Andrew Taylor 



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