Emergency Preparedness module V24.1

In this Blog we give a brief overview of the Emergency Preparedness module in Web Central 24.1.


  1. 1.   Overview

The ARCHIBUS Emergency Preparedness application manages Workplace emergencies. Emergencies due to natural conditions such as snow and floods, or man-made situations such as chemical spills, burst pipes, or gas leaks—require immediate access to facilities information in order to protect life, minimize damage, and recover critical business functions. Since workplace emergencies typically require personnel to vacate the building, remote access to facilities data and drawings using the Web Central is key.


The following users are typically involved in entering data to be used in a building emergency:


  1. 2.   Respond to an Emergency

In the event of an emergency, both internal employees and first responders can access facility information in order to respond to the emergency, update the status of employees and facilities, and prepare to continue operations once the situation is contained.


Step 1: First responders respond to the emergency.


Firefighters, police, and others responding to an emergency are often provided with a URL of the corporate intranet so that they can sign into the system and access egress plans, room plans, hazardous material plans, sprinkler zones, and so forth. Knowing the locations of these areas on the floor plan are vital to responding to the emergency and ensuring safety.

If necessary, your site's emergency response team works with the first responders to ensure employee safety and inform emergency contacts of the situation at hand by providing them with the following reports:

  • View Egress and Occupancy Plans
  • View Employees by Room
  • Locate Staff Member



Step 2: Recovery teams keep staff informed and begin recovery preparations.


Your site will have designated staff to be on recovery teams, which prepare to resume operations after the emergency has been contained. Once the emergency is contained, recovery team members typically:


In the event of a building emergency, general staff may be instructed to not report to work. Staff members can access the corporate intranet from home and then review advisory bulletins about the current building situation.






Step 3: Assessment teams assess the situation and the usability of assets.


Once an emergency is contained and safety is guaranteed, sites need to resume business operations as quickly as possible. They may need to move to a contingency location or operate with limited equipment and employees. The first step in getting started with preparing to resume operations is to assess the situation and determine the usability of assets.

The assessment team typically travels throughout the facility to assess the condition of rooms, equipment, and systems. They can note if these items are usable, temporarily unavailable, or non-recoverable.

Step 4: Managers prepare to resume business.

With the information provided by the assessment team, managers make decisions required for resuming operations. prioritizing purchases, and eventually returning to normal operations.

Managers also:



  1. 3.   Reports


The following Operational and Management Reports are available:


  • Egress and Occupancy Plans
  • Hazardous Materials Plans
  • Employee Advisory Bulletins
  • Emergency Contacts Lists
  • Employee Emergency Information
  • Employee Status Reports
  • Systems and Zones Highlight Reports
  • System, Room, Equipment, and Site Status Reports
  • Hazard Overview

For more information, call MASS on 0118 977 8560 or email us at news@mass-plc.com

Andrew Taylor 



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