Over the years I have worked in many industry sectors and one of the biggest and most critical was the oil and gas industry. As you can understand the revenue in this sector is vast however the cost of construction and operating a facility are also large. Installing an oil or gas platform was in several phases onshore and offshore, now in terms of percentage cost offshore is several times more than onshore. During the North Sea development infancy in the early ’70s, most of the installation fit-out was conducted offshore which was high risk, time-consuming and very expensive but with high revenues, this was not an issue. However, forward a few years when oil prices slumped to less than 10 dollars a barrel a whole new strategy was needed. The industry reinvented itself in terms of a full turnkey process with operators driving the design and construction rather than the construction companies. This led to much higher onshore construction being undertaken and the design also reflected the need to maintain them in a hostile environment rather than replace. So in the late ’80s onwards the offshore element was reduced to approximately 15% of the work. The impact of this could be measured in three key area’s reduced construction and maintenance costs, fewer risks and reduced construction program time, hence getting the platform online and producing oil and gas quicker and the return on investment was higher.

Fast forward to today the lessons learnt forty years ago now benefits everyone as an efficient handover is now part of the full built environment in terms of facilities management. Archibus’s Capital Project Management Suite provides a turnkey approach from capital budgeting and project management to the next step commissioning. This is a key element in the handover of a project to the facilities team and possibly the most important as it is the major part of the life of a facility.

Acutely mindful of both the benefits and the risks, commissioning agents endeavour to deliver a superior commissioning process for their organisation. However, they are stymied by the lack of efficient electronic communication between design, construction and commissioning. The Revit design models are separate from the Navisworks construction information. Shop drawings are never uploaded. COBIE spreadsheets require manual steps to produce and must be manually exported after each and every change to any piece of information. The commissioning process becomes effort-intensive and error-prone.

The ARCHIBUS Commissioning application solves these problems. The application captures and coordinates building data -- including as-builts shop drawings, maintenance manuals, space, and equipment information -- all in one central repository stored in a structured format. The application makes every piece of the data searchable and accessible over the Web.


Moreover, the application correlates the data in a format appropriate for lifecycle management. Spaces in the design BIM model become searchable records in the database that you can use for inventory, allocation, and occupancy. Similarly, equipment in the BIM model becomes records that contractors can link to equipment standards, O&M manuals, and preventive-maintenance procedures and steps. ARCHIBUS enterprise graphics let you view your BIM models instantly accessible over the Web -- without your having to install Revit or Navisworks or any other specialised design applications.


So, who would use the application?

 Building Owners and Building Managers

 Architects and Engineers

 Commissioning Providers

 Project Managers

 Operations and Maintenance Staff


What are the gains, Improving the workflow with Automation

 To obtain early feedback. ARCHIBUS' live Web Services connect data transparently to give commissioning agents early visibility into the building information model (BIM)-- even in the design-development stage when changes can be made inexpensively.
 To eliminate errors. ARCHIBUS enforces validation according to your BIM Execution Plan -- data entry errors don't need to be corrected, as they never occur.
 To accurately capture operational data. ARCHIBUS coordinates shop drawings, maintenance manuals, and preventive maintenance procedures -- right over the Web, directly from the subcontractors.
 To flag missing submissions. Dashboards colour-code hundreds of documentation submissions so you can tell at a glance which is still missing or not yet approved.
 To speed field verification. With automatically-generated field-verification checklists, your field-service personnel simply verify -- rather than re-enter -- the correct information and meter readings.
 To speed occupancy. Having your documentation, space inventory, and maintenance data and processes in structured electronic form let you begin managing the building with this information on day 1.


Delivery, Output and Information

Manage Active Projects

 Owner's Project Requirements

 Contracts Awarded to Commissioning Agents

 Design Submissions

 Approved Commissioning Specifications

 The Commissioning Console

Manage Construction Checklists

 Commissioning Project Scorecard

 Equipment Assessments by Classification Level

 Highlight Locations with Commissioning Issues

 Commissioning Project Close-Out

Equipment Standards Book

 Equipment Plan

 Equipment Information

 Equipment by Department/Floor

 Equipment by Warranties

 Equipment by Insurers

 Equipment by Insurance Policies




 Lower operational costs and reduce liabilities.

 Speed building occupancy.

 Use commissioning data to benchmark against on-going preventive maintenance procedures and periodic field testing over the complete lifecycle of your facility assets. This trending data enables you to identify and fix anomalies quickly, thus minimizing costs, operational downtime, and legal risks.

 Eliminate costly post-construction call backs by providing an automated design review process.

 Increased productivity, comfort, safety, and health for building occupants due to enhanced building efficiency and environmental/health conditions.


Commissioning: Overview


Designed for commissioning agents and owner's representatives, as well as design professionals, project managers, and operations managers, the ARCHIBUS Commissioning applications capture building information from design and construction. The application collates BIM models, CAD drawings, schedules, as-builts, shop drawings, Operation & Maintenance manuals, preventive maintenance procedures, regulations, warranties, emergency operating procedures, schedules for permits and renewals as well as space and equipment inventories. The product keeps all materials instantly searchable and directly accessible over the Web. More importantly, the product collates the data in a structured, meaningful electronic form, one that you can put immediately into action for operational functions, such as equipment check out, preventive maintenance, and space management.

Current commissioning practice involves manual hand-off of countless files in different formats -- including spreadsheets, manuals, and drawing files. To view and modify these design files often requires specialized construction applications that are not available to all stakeholders. After locating the proper file, you often need to manually extract data to use it. Management of this data in this format is unwieldy for one building, and impossible for an entire campus.

In contrast, the ARCHIBUS Commissioning application uses Web Services to collect and coordinate both graphic and non-graphic data transparently from all stakeholders and share it, instantly, over the Web. You can access your data using nothing more than your Web browser or a mobile tablet. You gain consistent visibility into the project, high accuracy for the data, and verifiably complete building documentation. Additionally, you can never lose a file, a manual, or a piece of building data because you always know exactly where it is -- in ARCHIBUS.


Additionally, you can use the Commissioning Mobile app to complete construction checklists in the field, and then sync your device by uploading the data to ARCHIBUS.


Typical Workflow Process

The Commissioning application includes the following processes to automate your workflow:


1. Set up: Before you plan and request projects, the Business Process Owner can define background data, such as geographic locations, program and project types, and project and document templates.


2. Planning: Facilitates the process of requesting, evaluating, and approving projects.


 Capital Project Managers use the Manage Active Projects console to evaluate funding requests from project managers and to allocate funding to these projects using a single status summary console.
 Use commissioning templates to request a project. The template automatically creates action items for eight typical commissioning work packages.

 Route projects for approval, prioritize projects, and, if you are an approving manager, approve projects.


3. Design: Facilitates design submission and approval by providing access to commissioning documents, such as commissioning specifications, contracts awarded to commissioning agents, the Owner's Project Requirements, and design submissions. This electronic access facilitates faster turn-around time as design professionals and commissioning agents collaboratively review and refine design submissions.

 Commissioning Agents submit design submissions for milestone statuses.
 Design professionals review these submissions and provide refinements.
 Commissioning agents submit revised submissions.
 When the design is finalized the design professional uses the Approve Documentation action to approve the submissions, ensuring that only approved submissions are available in the Construction phase for use as construction checklists or test procedures.


4. Construction: The Commissioning application automates the generation of assessment items and facilitates the assignment of these items to commissioning agents. It also provides valuable information to manage the closeout process. The ARCHIBUS Document Management System facilitates the uploading of field assessments.
 Project managers generate assessment items and assign them to commissioning agents.
 Mobile users can use the Commissioning Mobile App to sync their device to get a list of items to assess. In the field, they update each item. When through, they sync their device to upload this data to
ARCHIBUS. For information on completing the records while in the field, see Update information for an assessment item.
 Alternately, commissioning agents review and, if needed, print the construction checklist, and upload a revised document with their field notes.
 Construction project managers use reports, such as the Commissioning Project Scoreboard, and Highlight Locations with Commissioning Issues.
 The Commissioning Project Close-out task walks project managers, commissioning agents, and building occupants through the close-out process by showing work packages colour-coded by their degree of completeness. This report enables you to evaluate projects that are completed and those that are behind.

5. Post-Construction: Provides the information needed for lifecycle management of your assets.
 Access equipment asset, warranty, insurance policy, and insurers information gathered during the commissioning process.
 The Operations Managers reviews and analyzes mechanical lifecycle tracking for existing buildings, as well as for newly commissioned building systems

Systems, assemblies, equipment and components will tend to shift from their as-installed conditions over time. In addition, the needs and demands of facility users typically change as a facility is used. The Post-Construction phase allows for the continued adjustment, optimization, and modification of building systems to meet specified requirements.
The Commissioning application's Post-Construction process provides reports to enable you to:

 Track commissioning documentation and assets lifecycle information assigned to specific equipment assets.
 Track assets for new and existing buildings and floor locations.
 Track asset lifecycle metrics for new and existing buildings.
 Provide information necessary to sustaining system performance post-construction.


If you would like to learn more, please us! Call us on 0118 977 8560 or alternatively email us at If there are any other topics you would like us to cover in our blogs please let us know.


Martin Matt 


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