Building Operations Management: Part 1

We have had the Building Operations Console in use for several years now for ARCHIBUS users.  With a centralised and simplified interface, it has enabled easier management of both on-demand and preventive maintenance requests in version 23.2.  Now the developers at ARCHIBUS have tackled two of the most commonly requested enhancements in their building operations modules.  Maintenance managers have long asked for better tools to manage the workloads of their craftspersons, and better assistance with planning and managing preventive maintenance requests.


To this end ARCHIBUS have introduced the Labour Scheduler and the PM Planner.  Here is a brief overview of these two interfaces.


Labour Scheduler



To manage labour assignments and workloads, specific knowledge is required about when and where craftspersons are working, and also the details of the current work queue. By tracking craftsperson schedules and calculating allocation metrics, the Labour Scheduler view gives supervisors insight into their staff’s availability and current backlog, and facilitates the easy creation and rearrangement of work assignments, helping to balance out workloads amongst the team.


When the supervisor assigns work to craftspersons, the system automatically recalculates the craftsperson’s allocation metrics to show the total available time, and the percentage of that time which is allocated. Work can be assigned for a specific date and time, or added to a craftsperson's queue for completion at any time before the given due date.


PM Planner



ARCHIBUS provides a visual PM Planner which presents the upcoming PM workload and the projected demand for resources, along with the ability to adjust the workload to balance those resources as needed. The tool lets managers know the status of all current and upcoming work,  and enables them to track maintenance history in order to identify trends, as well as to modify maintenance schedules as desired.


From within the PM planner you can now bring up the PM schedule pop-up window. This gives maintenance managers greater control and flexibility when defining or changing preventive maintenance schedules. Specifically, to deal with the following:


  • Schedule criticality - Easily distinguish statutory jobs from discretionary ones to support decisions such as deferring work.
  • Service contracts - View the details and terms of PM schedules that are serviced by external vendors.
  • Recurrence patterns - Define recurring schedules based on more flexible options, such as for example, "first Monday of the month."
  • Seasonality - Automatically adjust PM schedules based on season, such as for schedules that require more frequency in the summer compared to the winter.
  • Due date windows - Define a window of days around the PM date, before or after which the PM must be performed. This allows some flexibility in the due date, and gives supervisors and craftspersons more discretion as to when work is performed.
  • Cancellations - Easily cancel a set of PM schedule dates without disrupting the overall PM schedule. This is useful, for example, when certain equipment or locations are temporarily offline or inaccessible.


Mark Little

Please call MASS today on: 0118 977 8560 or email us at: to find out more!


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