Automating Strategic Planning Functions

In the last blog I looked at the need for strategic space planning and today I want to review how ARCHIBUS lets you automate so much of the process.


As we saw in the last article, change is constant and organisations must be prepared to react swiftly to fluctuating market conditions. Sufficient resources, such as space, must be available to support shifting organisational goals and objectives.


With the ARCHIBUS Strategic Master Planning activities, you can develop a comprehensive plan to manage space as the organisation expands, contracts, and adapts to its changing environment.


The Strategic Master Planning activities help you:


  • Optimise organisational growth and effectiveness through informed decisions on building space usage.
  • Visualise the consequences of decisions for the facilities.
  • Provide the facility infrastructure necessary to execute your business plan.
  • Compare plans to actual execution and other facilities plans.
  • Pro-actively plan for future growth and ensure space will be available support business objectives.
  • Generate and maintain accurate space planning data that can be stored in a central electronic repository and accessed by all key stakeholders.


The Strategic Master Planning domain helps you achieve these goals by guiding you through the following activities:


  • Developing a space requirements program.
  • Forecasting, allocating, and laying out space based on business objectives.
  • Recording historical “snapshots” of building space usage for analysis.
  • Comparing various space configurations.


The first step in the process of planning for future space needs is to develop a space requirement programme, which is a statement of an organisation’s space needs and a means for discussing priorities, comparing alternatives, and estimating costs.


There are two ways to develop a space requirements program:


  • Have the system automatically generate it from an existing inventory of rooms, personnel, or groups.
  • Manually collect and enter space needs using questionnaires, space surveys, analysis of organisational charts, and interviews with department managers.

After you develop a space requirements programme, you then use the data as a basis to plan for future space needs by generating a space forecast for various time periods based on estimated expansion or contraction rates.


The space requirements programming and forecasting activity focuses on space requirements programmes summed to the department level, the division level, or room standard, and there are also tools to perform this analysis at the business unit or functional group level.


The outcome of automating this process is to simplify the strategic planning of space and forecasting to more accurately manage existing space to produce an efficient, cost effective space plan that supports organisational objectives.


The application means a strategic master plan is kept up to date with a reduction in the resources and time normally needed, and all the time delivering an improved accuracy of space requirements programmes and forecasts.


This in turn results in a reduction in churn and helps avoid costly renovations and reconfiguration.


To discuss your present requirements or to find out more about how ARCHIBUS can strategically save you time and money call Mass on 0118 977 8560 or drop us an email at:



Enterprise Asset Management - What’s new in Archibus 23.2 ? 13/06/2018

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