Is change the only certainty?

With organisational space representing the second largest cost after people, how you use space and accommodate changes from within and from society can have a significant effect on your organisation’s success.


Starting with a clean sheet and a given real estate it can be a straight forward matter to provide each employee with suitable accommodation. As change happens and more or fewer occupants need to be housed reactive short term planning can be terrifying.


With strategic space planning you set a mid, to long term framework that can more readily facilitate change.




In designing your space plan you want to retain proximity for employees who need to work together frequently. You need to plan for common areas and conference rooms. You want to create an environment that fosters positive spirits and motivates the inhabitants.


Some space planning decisions are governed by very specific building regulations and operations codes, some areas of employment law dictate areas as employee accommodation and accessibility.


Staying one step ahead of changes, needs you to ask certain questions and know what you have at your disposal. After all smart space planning will keep you from spending large amounts of money at an unnecessary time.


When space becomes an issue, many tend to think "build more offices." Often, a less expensive solution is realistic with planning and space redesign.


Generally, if asked, almost every employee will tell you that they would be more comfortable, productive, and successful working without distractions in a private office, but the decision to use cubicles is often a function of space and cost.


You need to consider:


  • Whether to add-on to the current building, build up, move locations, rent space, build an office building, or redesign current space
  • Your projected headcount for this year and next is necessary
  • Maintaining a reasonable approach in your projecting. Project growth in the number of occupants similar to this year unless your forecast is higher and brings guaranteed growth.
  • Of this projected headcount increase/decrease, how many people require offices, special areas and how many require cubicles?
  • Looking at your current level of occupancy, do you have the appropriate housing for each occupant (e.g. do you have managers without offices)?
  • Looking at both current and projected occupancy, is their adequate access to conference rooms, lunchrooms, storage space, and are the restrooms appropriate? Will this change as you add new occupants?
  • List any additional thoughts you have about our space planning. Have you seen successful concepts implemented in other organisations? What else should the organisation consider as the space plan is developed?

For many the number and frequency of change dictated the use of computers to stay ahead. There are so many and among the world class systems at a reasonable price is the ARCHIBUS Strategic Space Planning application.


Mass have for over twenty years been implementing this technology in the UK and Scandinavia and would welcome discussing your situation and outlining what can be done to make your space planning more straightforward.


Please call us on: 0118 977 8560 or email us at and one of our consultants will be happy to help.


Enterprise Asset Management - What’s new in Archibus 23.2 ? 13/06/2018

read more view all blog posts