In many ways ARCHIBUS is like Microsoft™?


The Pareto principle (also known as the 80/20 rule, or the ‘law of the vital few’, states that, for many events, roughly 80% of the effects come from 20% of the causes. Management consultant Joseph M Juran suggested the principle and named it after Italian economist Vilfredo Pareto, who noted the 80/20 connection while at the University of Lausanne in 1896, as published in his first paper, "Cours d'économie politique".



Essentially, Pareto showed that approximately 80% of the land in Italy was owned by 20% of the population; Pareto developed the principle by observing that about 20% of the peapods in his garden contained 80% of the peas.




It is a common rule of thumb in business; e.g., "80% of your sales come from 20% of your clients." Mathematically, the 80/20 rule is roughly followed by a power law distribution (also known as a Pareto distribution) for a particular set of parameters, and many natural phenomena have been shown empirically to exhibit such a distribution.


Microsoft have for generations produced software that is packed full of sophisticated features and very few people have exploited just what the software can fully do.


It is in this respect that ARCHIBUS is very similar. Most users had a couple of problems to solve in facilities management that ARCHIBUS could easily do and then focused on ensuring that the computer aided facilities management tool worked most efficiently to solve them.


This is fine but, in many cases, there is an FM toolkit sitting partly used having been bought as part of the latest Web Central solution.


In the past, in my marketing roles, I used Word, Excel and PowerPoint extensively and developed a few templates that made my job easier and produced a consistent look and feel to my reports to my management. But it wasn’t until I was sent on a training course that I realised that in effect I had been using the software as if I was a mechanic with only an adjustable spanner. When in fact I had bought a complete Snap On toolkit that would allow me to tackle much bigger jobs more efficiently.




Needless to say, I returned from the course fired up and set about to find quicker easier ways that  produced even better results from the software and more than justified the time and expense of the course. Just for completeness and honesty though, the course was so full of new ideas that I only focused on things I could use right away and there were features that I had intended to use but didn’t get around to it and so in the fullness of time they got forgotten.




So as illustrated by Pareto’s principle, ARCHIBUS is packed with features that could  streamline your work but like Microsoft users, we pick what we need to complete the task in hand and don’t tend to  go back to explore what more could be achieved.

It is a classic case of ‘doing things right’ but not getting around to look at ‘doing the right thing’ which could in fact mean achieving the results you require with a fraction of the effort.



Mass have been implementing ARCHIBUS in the UK and Scandinavia for 25 years and have learned how to get the most out of ARCHIBUS for any given situation. We would like to invite you to share this knowledge at our upcoming two day seminar entitled EDGE Build.

The seminar is at the beginning of July and full details can be found here:


Microsoft, Word, Excel and PowerPoint are registered trademarks of the Microsoft Corporation

Snap-on is an American designer, manufacturer and marketer of high-end tools located in Wisconsin. 

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